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MEETINGS & MINUTES

Agenda
Regular Meeting

JUNE 3RD, 2024, | 6:00 PM | ELK PARK TOWN HALL

REGULAR MEETING AGENDA

  1. MEETING CALLED TO ORDER BY MAYOR DANIEL BOONE

  2. INVOCATION

  3. APPROVAL/AMENDMENT OF THE AGENDA

  4. GUESTS – PUBLIC COMMENTS

    1. Susan Johnson, Kale Smith & Attorney Butch Hughes

  5. APPROVAL OR DISAPPROVALS​​

    1. April Minutes

    2. April Financial Statements

    3. May Bills

    4. Water/Sewer Releases

      1. ​​

  6. OLD BUSINESS​

    1. Supplemental Resolution

  7. NEW BUSINESS

  8. EMPLOYEES REPORTS

    1. Tyler Boone

    2. Jason Markland

    3. Jack McCloud

    4. Jennifer Beam

  9. DISCUSSION BY MAYOR AND BOARD

  10. ADJOURNMENT

JANUARY 2024

REGULAR MEETING

Attending:     

Mayor:                 Daniel Boone

Alderman:           Mike Smith, Darlene Hicks, Alice Whittington, Brad Benfield, and Tony Eller

Employees:         Jennifer Beam, Jason Markland, Jack McCloud, Tyler Boone

Guests:                N/A.

 

Mayor Boone called the meeting to order, and Mike Smith led the invocation.

Mayor Boone asked the board to approve or amend the agenda. Mike made a motion to approve the agenda; Alice seconded the motion. All in favor.

APPROVALS:

Mayor Boone asked for a motion to approve the minutes. Brad stated that the minutes needed to be amended to add Alderman Tony Eller to the attendees. Mike made a motion to approve the minutes with the amendment, Brad seconded the motion. All in favor.

Mayor Boone asked for a motion to approve the financial statements for November. Brad made a motion; Tony seconded the motion. All in favor.

Mayor Boone asked for a motion to approve the bills for December. Mike made a motion, Darlene seconded the motion, all in favor.

Jennifer went over the leak adjustments for the month of December,​

Mike Smith stated he needs to check the lodges meter, Jennifer stated that consumption on the meter is still reading high. Jason stated he and Mike would go look at it after the meeting. Mayor Boone told Jack this is his second adjustment and he wouldn’t get another adjustment within a twelve (12) month period. Mike made a motion to approve the leak adjustments, Brad seconded the motion. All in favor.

Mayor Boone asked if Otis had said any more about Woodland Hills. Jennifer stated that the meter read is still high, but she had not heard anything more from him.

OLD BUSINESS:

Mayor Boone asked if anyone had gotten a quote for trash pickup for the town. The Mayor continued; he had received a quote from Billy Moody of $500.00 weekly and by the time you calculate the current salary, fuel, and maintenance it equals out to be around the same. Brad asked about liabilities associated with having another company pickup for the town. Alice asked if the town should take bids on trash pickup. Mayor Boone answered yes, if the board would like to pursue another company picking up trash for the town, the town would need to take bids. Alice asked how many residents have trash pickup within the town. Jason answered between 250 and 270 residents. Mayor Boone suggested reaching out to Doug Tenant to see if the company would need to have their own insurance to cover liabilities and then running an advertisement for bids.

REPORTS:
Maintenance Report:

Jason stated the 24 x 24 building discussed in the last meeting was significantly more expensive than he originally thought. Jason continued, he reached back out to the building company in Hampton and the total with concrete would be around fifteen thousand. Mike suggested getting a quote to finish the concrete so that Jason and Tyler would not have to do it. After some discussion, the board decided to get quotes on pouring and finishing the concrete.

Jason stated that the company that will replace the fence at the sewer plant will be doing so within the next week. Tarheel Basement will be performing their annual inspection on March the 4th.

Mayor Boone stated that he would like to look into purchasing an automatic gate for the sewer plant so that the property is not left open. The Mayor believed that as safety precautions, it would be in the best interest of the town. The board agreed. Mayor Boone stated over the next few months that the decision would need a motion from the board.

Police Report:

Jack mentioned that Southern Software is up and running. Jack continued to say that two years of reporting should benefit the town when it comes to getting grants from the state. Jack mentioned that he had a complaint about the chickens on Winters Street. Mike stated that they had to talk to the owner before and she put them up for a while.  Mike suggested giving the owner a copy of the ordinance.

Mike asked Jack about the paperwork for the other officer. Jack stated it should be back within two to three weeks whether the state has accepted it or not. Mike said he and other members of the board would like someone to work some nights and weekends. Alice asked when we should know about the mutual aid agreement with the sheriff’s department. Jennifer stated that it would most likely have to be incorporated into the county budget and we would probably know more about it around April.

Administrative Report:

Jennifer mentioned she signed with the Robert Taylor Group to take over as the town’s representative for Blue Cross Blue Shield.  Jennifer continued to say the Robert Taylor Group has a payroll integration that would help with her with taxes and payroll, and she would be looking into that over the next month and bring more information back to the board.  Mike mentioned that his supplemental insurance is not active, and he believed that Chris King did not get it switched when we changed companies in June 2023. Mike asked Jennifer to check into the supplemental insurance with the new representatives.

BOARD DISCUSSION:

Tony mentioned he would like Brad to help him when he is unable to oversee water/sewer projects as the supervisor. Tony asked about the role of a supervisor to the employee and stated that anyone on the board could ask an employee to do something. The Mayor stated that only a department supervisor could send home an employee if there was an issue, then the issue must be taken to the board in an emergency meeting.

ADJOURNMENT:

A motion to adjourn was made by Mike. Seconded by Brad. All in Favor.

MINUTES
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