PURPOSE:

The Town of Elk Park is soliciting sealed qualifications to provide “On Call” Engineering and Engineering Services in support of the following federal and state disaster recovery programs: Federal Emergency Management Agency’s (FEMA) Public Assistance (PA) Program including 404 & 406 Hazard Mitigation Support; North Carolina Department of Public Safety’s (NCDPS) Emergency Management Division (NCEM); United States Department of Agriculture’s (USDA) Natural Resources Conservation Service’s Emergency Watershed Protection Grant (NRCS-EWP). The Engineering Services required include assisting the Town with Grant Applications, Project Estimation, Project Design, Developing Scopes of Work and Specifications, Permitting, Contractor Procurement, Contractor Oversight, Project Administration and Documentation, and establishing Codes & Standards and Maintenance Programs as may be required as part of Grant Agreements or as may be requested by the Town of Elk Park. The Town is trying to fully recover as quickly as possible from the effects of TS Helene, so time is of the essence regarding the required engineering services. It is the intent of the Town of Elk Park to seek all eligible reimbursement costs from FEMA PA and NCDPS NCEM to include FEMA funded 404 and 406 Mitigation projects, USDA’s NRCS-EWP Grants, and/or other federal or state grants that are currently or may become available to Non-Federal Entities (NFE) during the contract term. All documentation, administrative policies, and procedures required by current or future grant awards are explicitly incorporated into this contract. The federal government is not a participant in the resulting contract between the Town of Elk Park and the successful firm(s) and as such is not subject to any obligations or liabilities to the Town of Elk Park, engineer/contractor, or any other party pertaining to any matter resulting from the contract. INSTRUCTIONS TO PROPOSERS: Firms or companies desiring to provide services described in the Scope of Work shall submit sealed proposals clearly marked “RFQ-20250625” with an original, and three (3) complete copies, no later than 4:00 p.m., on JULY 25th, 2025, to: TOWN OF ELK PARK 169 WINTERS STREET, PO BOX 248, Elk Park, NC 28622 Offers by telephone or email shall not be accepted. Also, respondents are instructed NOT to fax their proposal. Faxed proposals shall be rejected as non-responsive regardless of whether the fax is received. Respondents are cautioned that they are responsible for delivery to the specific location cited above. Therefore, if your bid, proposal, or quotation is delivered by an express mail carrier or by any other means, it is your responsibility to ensure delivery to the above address. This office will not be responsible for deliveries made to any place other than the specified address. It is the sole responsibility of the bidder to ensure that his or her proposal reaches the Town of Elk Park on time. The Town of Elk Park shall not be responsible for late deliveries or mail delays.​​

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